How to use machine counting instead of manual counting?

Machine counting is the use of a banknote counting machine to count bills instead of manual counting. Machine counting has positive effects on improving work efficiency, reducing the labor intensity of cashiers, improving the attitude of counter service, and speeding up the turnover of funds. With the continuous development of financial services, the volume of cashier payment and settlement business is increasing day by day, and machine counting has become the main method of counting money for bank cashiers. The banknote counting machine has three main parts: the twisting part, the counting part, and the conveying whole notes.

The twisting part consists of the lower cash hopper and the twisting wheel. Its function is to evenly twist the banknotes and send them to the conveyor belt. The key to whether the twisting is uniform and the counting is accurate lies in the degree of tightness of a set of screws at the lower end of the cash hopper. When using a banknote counting machine, it is necessary to adjust the screws and master the degree of tightness of the lower cash hopper.

The counting part (using an electronic counter as an example) consists of a photoelectric tube, a light bulb, a counter, and a digital display. Each banknote twisted out by the twisting wheel passes through the photoelectric tube and the light bulb, and is memorized by the counter and the photoelectric signal is rotated to the digital display for display. The number displayed on the digital display is the number of banknotes twisted.

The conveying whole notes part consists of a conveyor belt and a note-receiving platform. The function of the conveyor belt is to transport banknotes and widen the distance between them, increasing the surface area for inspection so as to detect damaged banknotes and counterfeit bills in a timely manner. The note-receiving platform stacks the falling banknotes neatly in preparation for bundling.

Preparatory work before counting

(1) Place the banknote counting machine properly

The banknote counting machine is generally placed on the table in front of the counting personnel, about 30 centimeters away from the chest. When receiving and paying at the counter, the counting machine can also be placed inside the counter, and a glass plate can be placed on the table top to facilitate the observation of the numbers and the operation of the machine.

(2) Place the banknotes and tools

Machine counting is a continuous operation, and the location of the counted banknotes and the tools used for operation must be fixed in order to be busy but not chaotic. Generally, the uncounted banknotes are placed on the right side of the machine, arranged in order of size or from large to small or small to large, and not mixed. The banknotes that have been counted are placed on the left side of the machine. The waist paper should be placed horizontally in front of the banknote counting machine, on the side next to the chest of the counting personnel. Other tools should be placed appropriately and conveniently.

(3) Test the machine

First, check whether each component is intact, and then turn on the power to check whether the twisting wheel, conveyor belt, and note-receiving platform are running normally; whether the light bulb and digital display are working properly. If the fluorescent digital display is not 00, press the 0 button to reset it to 0. Then, start adjusting the tightness of the lower cash hopper. Usually, using a one-yuan banknote as a reference, it should be adjusted to be neither loose nor tight, neither clamped nor blocked. When adjusting, hold a one-yuan banknote in the right hand and put it into the lower cash hopper. The twisting wheel should twist the banknote immediately and be able to pull it out by hand.

After adjusting the cash hopper, test the machine with a stack of notes to ensure the machine runs at a consistent speed, the currency flows smoothly and evenly, and the counting is accurate and neat. If the notes on the conveyor belt are not arranged evenly, it means that the currency flow is not uniform, and you need to check the cause or adjust the screw at the bottom of the cash hopper. If the notes are uneven or skewed, it indicates that the distance between the cash hopper and the currency rollers on either side is uneven, causing one side to dispense notes slower than the other. Adjust the screws on both sides of the cash hopper until the issue is resolved.

operating procedures of the banknote counting machine

The operating procedures of the banknote counting machine are similar to those of manual counting.

(1) Unwrapping the bundle of notes

Pick up the banknotes from the right side of the machine with your right hand. Hold the banknotes horizontally with your right hand, pinch the banknotes on both sides with your thumb, middle finger, ring finger, and little finger, with the thumb on the inside and the other three fingers on the outside. Pinch the banknotes to form a tile shape, with the middle finger naturally curved in the middle. Then, pull out the paper strap with your left hand, move the banknotes above the cash hopper with your right hand, and pinch the upper side of the banknotes with your right thumb and forefinger, and release the middle finger, ring finger, and little finger to allow the banknotes to return to their original position and form a slight fan shape. The banknotes can then be dropped into the cash hopper.

(2) Counting

Drop the banknotes into the cash hopper gently. The notes will slide down naturally from the cash hopper through the currency roller onto the conveyor belt and finally to the currency receiver. When dispensing notes, the counter should pay attention to the denominations of the notes on the conveyor belt and check if there are any other notes, damaged notes, counterfeit notes, etc., while observing the digital display. Keep the wrapping paper aside in case it is needed for error checking later.

(3) Record keeping

After the last note on the cash box and conveyor belt has been counted, check the digital display to see if it reflects 100. If the number is not 100, it must be recounted. Before recounting, the digital display should be reset to 00 and the original waistband paper should be kept safe. If the recount shows the same number as before and there are no other abnormal factors, it means that the number of notes in that bundle is incorrect. The notes should be bundled together with the original waistband paper using a new waistband paper, and the incorrect number of notes should be written on the new waistband paper for further processing. After counting one bundle, the count should be one hundred notes, and then the bundle can be tied. When tying the bundle, the thumb of the left hand is placed on top of the notes with the palm facing up, the notes are taken out of the banknote counting machine, and then the bundle is tied after aligning the notes.

(4) Stamping

After counting all the notes, the counter must stamp their name on each bundle of notes. When stamping, it is necessary to start lightly and end heavily, and to stamp the name clearly and neatly. Due to the fast counting speed of the machine, the movements of both hands must be coordinated, and each step must be compact. When taking out and tying the notes, the movements should be continuous. When the right hand puts one bundle of notes into the cash box, they should immediately take out the next bundle and prepare to count it, while keeping an eye on the notes on the conveyor belt. When the last note on the conveyor belt falls onto the cash receiver, quickly take out the notes with both hands, put the next bundle of notes into the cash box with the right hand, and tie the first bundle of notes with the left hand. While tying the bundle, keep an eye on the notes on the conveyor belt. When the left hand puts the first bundle of notes on the left side of the machine, the right hand should be ready with the third bundle of notes on the right side of the machine. After wiping off the waistband paper from the first bundle of notes with the left hand, quickly take out the second bundle of notes from the cash receiver with the left hand and tie it. By following this sequence of operations and working continuously, the quality and efficiency of the work can be improved.

Conclusion

Banknote counting machines have emerged as a crucial aid for counter cashiers, bank tellers, and other staff to efficiently count money. It is imperative to have a comprehensive understanding of the three primary components of the machine and the requisite preparation before usage, along with adhering to the operating procedures to guarantee precise and efficient counting. By being accurate and efficient, businesses can offer better customer service and cut down on labor costs. Therefore, investing in cash handling equipment like banknote counting machines is a smart decision for organizations dealing with significant amounts of cash.